SUMMARY

Colgate Legal has approved the recording of Meet meetings for Town Halls, Webinars, Vendor Demos and Training sessions. 

DETAILS

To have this feature enabled you need to fill the Meet Recording Form.

Click on the New Button and then complete the required information. Check the Reference Guide

• Name of your manager (request needs to be approved by your manager)
• Type of meeting.
• Meeting Title.
• Date of meeting to be recorded.
• Approximate number of attendees
• Accept the agreement

Note:- Once the form is submitted, the request would be approved automatically and access will be granted within 24 hours. The access will be revoked if the manager denies the submitted form.

Here are quick steps on how to record a meeting in Google Meet

Join meeting > click on 3 vertical Dots > Record meeting

You then have the ability to record your meetings for the next 14 calendar days (From the date of request submission). 

If after this time you need to record any meetings you need to raise another request.

Note:- 

• Google meet recording feature is not available for users with Business Starter license.
• The organizer must check if the recording button is visible a few hours before the event.
• If the organizer sees the button, anyone attending can start/stop the recording.
• If event ownership is transferred, the new owner must request recording rights.
• Request recording rights no more than 7 days before the meeting, as rights expire.

When you record a video meeting:

1. Recordings include the active speaker and anything that’s presented. Other windows or notifications are not included. Pinning a participant won’t affect who is shown in the recording.
2. Recordings are saved to the organizer’s Meet Recordings folder in My Drive. An email with the recording link is also sent to the meeting organizer and the person who started the recording. The link is also added to the Calendar event.
3. People outside of your organization, mobile app users, and people who dial in using a phone get notified when the recording starts or stops, but cannot control the recording.
4. If a participant turns on live captions during recording, the captions won't be recorded and don't appear when you play the recording.

TIP: You can view your recorded meetings in Google Drive > My Drive > My Recorded Meetings

For more details kindly check video of meeting recording.